Many offices use far more paper than most people would imagine. But that doesn’t mean that going paperless is an unrealistic myth that isn’t worth shooting for.
There is a common misconception that offices around the nation are only storing documents on hard drives or a cloud server instead of having them printed out on a regular basis. However, a quick look at recent paperless office statistics would serve as a wake-up call for any business owner who is serious about reducing or eliminating the use of paper in the office altogether.
Recent stats show that the average office worker produces more than 10,000 sheets of paper every year. Paper makes up about 70% of the waste generated by offices and nearly three out of every four businesses are “quite or extremely reliant” on paper materials. About half of all business transactions involve checks and well over 40% of all companies use paper in the office every single day.
In total, businesses use about 21 million tons of paper every single year. In the United States alone the amount of office paper thrown out every year could build a twelve-foot wall from Los Angeles, California, to New York City, New York.
There are certainly plenty of alternatives to paper in today’s modern world. Online payment systems such as PayPal could easily take the place of paper checks. Cloud servers make it possible to store documents securely, eliminating the need to print out reams of paperwork on a regular basis. Even so, there are some genuine obstacles to going paperless.
While many companies still print tens of thousands of pages every single year, the truth is that there are many advantages to going paperless.
A business owner who wants to save money, boost office efficiency and avoid security breaches will find that going paperless is a great way to achieve these goals. Naturally, it’s not something that can be done overnight. It will take time to find a secure cloud server and train employees to avoid printing documents unless absolutely necessary. It may also be necessary to work with a professional IT company that can ensure the stored documents remain secure yet accessible at all times.
William Ives Consulting specializes in online document management The company works with the best document management providers to provide cutting edge solutions that can be customized to meet any company’s needs and budget. Get in touch today to learn how to transform an average office into an efficient, eco-friendly one.
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